DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

EXECUTIVE STAFF ASSISTANT

Job Location:
Division of Employment and Rehabilitation Services (DERS)
Assistant Director's Office (ADO)
1789 West Jefferson Street, Phoenix, Arizona 85043
www.azdes.gov

Posting Details:
Salary: $30.8000/ hourly ($64,064.00 annually)
Grade: 20
Closing Date: Open until sufficient resumes are received

Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov ; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.

DES is seeking an experienced and highly motivated individual to join our team as an Executive Staff Assistant with the Assistant Director's Office (ADO). This position provides technical guidance and administrative expertise to the three Deputy Assistant Directors of the Division of Employment and Rehabilitation Services (DERS). The Executive Staff Assistant in this position will also represent the Deputy Assistant Directors and participate in meetings with other division heads or their representatives concerning fiscal control, resources management, and coordination of state and federal programs.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:
Essential duties and responsibilities include but are not limited to:

• Provides administrative expertise to the Deputy Assistant Director's, the Program Administrator’s, and the Executive Assistant of DERS.
• Works with Deputy Assistant Director's to develop and implement strategies to ensure efficient operations.
• Consults with and guides Program Administrators regarding program goals, objectives, accountability, and quality.
• Provides administrative assistance to the Deputy Assistant Director's to include calendaring, room reservations, travel requests and reimbursement, and document creation and maintenance.
• Acts as the liaison for the Deputy Assistant Director's in guiding the Program Administrators with work plans and operational strategies.
• Acts as a liaison to the DES Directors Office.
• Research information, attends meetings, takes notes, relay necessary information to each division as appropriate.
• Lends technical guidance and administrative expertise that includes but not limited to designing, developing, implementing, and evaluating organizational objectives for the Division.
• Gathers statistical data to formulate and prepare a variety of technical and administrative reports and presentation materials representing the goals and achievements of the Division.
• Initiates business reports, research projects, formal recommendations and solutions for problems related to personnel management, operating procedures, budget development and control, and organizational planning.
• Activities will include the development of tracking matrices and writing response to state and federal audits.
• Develops, maintains, and publishes project status reports to communicate project progress, status, and risks.
• Serves as the central point of contact for project communications or questions.
• Uploads project documentation, submits status reports as required, develops, and delivers presentations as requested regarding project progress and updates.

Knowledge, Skills & Abilities (KSAs):
• Knowledge of the concepts of program planning and designing, state and federal laws, regulations and trends in employment and rehabilitation programs.
• Knowledge of internal organization, management, business, and public administration practices.
• Skill in strong public relations, oral and written communication skills and the ability to establish and maintain professional working relationships.
• Ability to develop and implement functional program objectives.
• Ability to review and evaluate program activities analytically and develop effective work plans and methods for improvement.
• Ability to act independently requiring own initiative.

Selective Preference(s):
The ideal candidate for this position will have:

• Five years of progressively responsible administrative experience, and background in the development and implementation of improved business practices.
• Develop knowledge of division goals, directives, and policies as acquired through internal training and special assignments, interpretation of federal and state rules and regulations.

Pre-Employment Requirements:
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code R2-10-207.11).

Benefits:
The Arizona Department of Economic Security offers a comprehensive benefits package to include:

- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Sick time accrued at 3.70 hours bi-weekly
- Ride Share and Public Transit Subsidy
- Deferred compensation plan
- Wellness plans
- Tuition reimbursement
- Stipend opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
- Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work, you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:
For questions about this career opportunity, please call (480) 216-8346 or email [email protected].

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480) 216-8346 or emailing [email protected]. Requests should be made as early as possible to allow time to arrange the accommodation.